Securing Your Business: Moving Beyond Frequent Password Changes

Recently, a dialogue with a customer regarding password reset policies unfolded into a broader discussion. They were keen on enforcing frequent password resets to bolster security, a common practice many adhere to. We shared our perspective on why this approach might be outdated, steering the conversation towards a more modern, user-centric approach to cybersecurity, primarily leveraging straightforward tools from Microsoft. This conversation shed light on a prevalent strategy among many organizations. But does the habitual changing of passwords genuinely safeguard us from online threats in today’s digital landscape?

The Illusion of Security

The problem is exacerbated when users must adhere to stringent password complexity requirements. The cognitive load of remembering complex passwords and the frequency of change drives users towards predictable, incremental modifications. This illusion of security, where passwords are changed often but predictability remains high, is a deceptive comfort zone that can cost organizations dearly in the face of a savvy attacker.

A Closer Look at Modern Guidelines

A 2021 report conducted by ForgeRock spotlighted a staggering 450% increase in misuse of usernames and passwords globally. Even tech giants like Microsoft have pivoted, now advising against habitual password changes. Along with modern guidelines, they propose better methods to keep your precious data under lock and key, with a keen eye on enhancing user experience.

Multi-Factor Authentication

The cybersecurity realm has evolved, with experts championing Multi-Factor Authentication (MFA) over the outdated practice of password alterations.

  • Enhanced Security: MFA significantly ups the ante against unauthorized access by requiring more than just a password. 
  • Alignment with Modern Guidelines: It’s in sync with modern security guidelines, promoting a more robust defense mechanism to protect user logins and authentication requests.
  • Diverse Verification Methods: MFA introduces a variety of verification steps, like a prompt on your phone or fingerprint recognition, adding a substantial layer of security while maintaining ease of use.

Fostering Good Password Habits and MFA

It’s high time to shift from enforcing frequent password changes to encouraging strong password habits complemented by MFA. This duo can markedly elevate your security game, while enhancing user experience:


  • Strong, Unique Passwords: Encourage the creation of robust and unique passwords across business applications and websites, even personally used websites. Better yet, employ the use of single sign-on (SSO) to eliminate the need for multiple passwords across business applications.
  • Password Managers: Advocate the use of password managers to alleviate the burden of remembering complex and unique passwords. Often, password managers have hooks into browsers to automatically populate username and password fields and provide alerts when passwords are not as complex as they should be (or even reused across applications).

Microsoft Entra ID and MFA

Microsoft’s Entra ID and MFA offer a simple yet secure login experience, detecting unusual activities like unfamiliar login attempts and keeping your account secure with continuous updates. Specifically, Entra ID is a service Microsoft provides to help manage who has access to what within an organization. It simplifies the login process while enhancing security, providing a user-friendly interface for managing identities and permissions within your organization. Coupled with Multi-Factor Authentication (MFA), which requires more than just a password for access, these tools form a robust yet easy-to-navigate security framework that adapts to the modern digital landscape.

Stepping beyond the outdated practice of constant password changes and embracing user-friendly yet robust security measures like MFA can significantly enhance your defense against cyber threats. This modern approach aligns with natural user behaviour, making the transition smooth and the defense robust.

Embark on Your Security Journey Today

Reach out to us at Third Octet to explore how you can effortlessly integrate these modern security measures in your organization, propelling towards a secure and efficient digital environment while offering a superior user experience to your team. While we wait for your call, start investing in proper security policies by implementing multi-factor authentication and providing guidance to staff on appropriate password management (and the importance of unique passwords). You can even budget for password management solutions, even for personal use. After all, the better protected and aware our employees are, whether at work or home, the better everyone is.

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